The Canadian Civil Liberties Association (CCLA) is committed to protecting the privacy of the personal information of its employees, members, and donors. We value the trust of those we deal with, and of the public, and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that you choose to share with us.
During the course of our membership and fundraising projects and activities, as well as our ongoing advocacy efforts, we gather and use personal information. Anyone from whom we collect such information should expect that it will be carefully protected and that any use of or other dealing with this information is subject to consent. Our privacy practices are designated to achieve this.
This policy was last updated on August 25, 2023.
Personal information is any information that can be used to distinguish, identify, or contact a specific individual. CCLA routinely collects and maintains records of the following information from its members and donors: name, address, telephone number, and record of contributions made to the organization. Monthly donors provide permission to the organization to keep credit card or bank account numbers ONLY for the purposes of monthly transactions.
CCLA may also collect personal information from petition signatories. Petition signatories can opt in to receive advancement materials from the organization.
Personal information gathered by our organization is kept in confidence. Only select CCLA personnel have access to this personal information and then only for the purposes under which it was collected. All personal information is kept secured in locked areas and electronic information is password protected. Personal information is destroyed under secure and monitored conditions.
PURPOSE OF COLLECTION AND USE
Personal information is collected from members and donors only for the following purposes: to prepare distribution of letters, newsletters, and other CCLA information to members and donors; to add, delete, or modify information regarding members and donors; or to inform a member or donor of what information CCLA has collected on him or her. Personal banking or credit card information is never shared with other organizations. We collect, use, and disclose personal information of members and donors only for these purposes and for no others.
Personal information may be collected from non-members who wish to sign petitions in support of advocacy initiatives. The purpose of this collection is to demonstrate public support for an issue to advocacy targets. Only petition signatories’ first name and last initial will be shared with advocacy targets.
OBTAINING/MODIFYING PERSONAL INFORMATION
The personal information we hold about you belongs to you. A member or donor may obtain access to his or her own information orally or in writing from CCLA, and may request modifications to the information. Before disclosure or modification, the following information will be requested for security purposes: name, address, and telephone number. Personal information of members and donors cannot and will not be disclosed to persons other than the person who it pertains to.
Petition signatories can contact CCLA to obtain, modify, or withdraw any information shared as part of signing a petition.
Complaints regarding CCLA collection, use, or destruction of personal information shall be made in writing to the Director of Administration. The Director will send a notice of receipt within fourteen days, and after attempting to resolve the complaint will send a final notice of the complaint’s resolution within thirty days.
Further information on privacy and your rights in regard to your personal information may be found on the website of the Privacy Commissioner of Canada at priv.gc.ca